GYC is not seeking to provide a venue in which every ministry or organization that meets certain minimum criteria can be represented as an exhibitor. Rather, while seeking a reasonable diversity of ministries to be represented, GYC wants all exhibitors to have characteristics that further the goals of GYC. Each exhibitor is selected with the belief that they can positively impact the youth attending the GYC conventions.
In selecting exhibitors for the GYC conference, the following positive ministry attributes are sought after:
Ministries with a special focus on youth are especially relevant to the attendees of GYC.
These clearly promote GYC’s vision of an army of young people taking the everlasting gospel to the entire world.
An army of youth must be rightly trained. Schools and programs with an emphasis in Biblical training & evangelistic training are a high priority as GYC exhibitors.
Ministries that promote the exposition, defense, and promulgation of Biblical truth and the Spirit of Prophecy are important to this truth-centered youth movement.
Ministries that specialize in a certain area or represent a unique approach of ministry or evangelism should be represented.
Wherever consistent with the other principles, official departments or entities of the SDA church should be sought to be represented at GYC, consistent with GYC’s desire to be supportive of the SDA church.
GYC Exhibits Objective
To connect young people with resources
which challenge and inspire them
to take sacrificial initiative for Christ.
The following attribute/s must be present in exhibits applying for a booth in the GYC Exhibit Hall:
All exhibits should have an emphasis on youth/young professionals.
Personal Discipleship Resources:
Offer resources for personal spiritual development (books, videos, music)
Ministries, businesses, organizations, programs with mission opportunities (mission trips, canvassing programs, foreign missions, etc.)
Schools, ministries, businesses, organizations that offer training in full-time or part-time mission activities.
How to apply:
To apply for an exhibit, the exhibit manager must first register as an attendee for the full conference. Once you are registered, login to your profile and look for the Exhibit Application under the Applications section. Weekend only registrations are not eligible to apply for an exhibit. For any questions or special requests, please contact firstname.lastname@example.org.
GYC 2018 Exhibit Application Deadline:
Monday, November 28th, Noon Pacific Time / 3:00pm Eastern Time
Attention: Exhibit Move-In time will be a day earlier this year. Exhibits must be moved-in Thursday, Dec 27 between 1pm-11pm. No move in will be allowed after 11pm Thursday night.
Exhibit Space Options
Each exhibitor will receive an Exhibitor name badge to access to the hall during non-show hours.
Exhibitor cap* – 2
The Single Economy space is a low-cost option for those on a tight budget. Theses spaces will be located towards the back of the exhibit hall.
Exhibitor cap* – 3
The Single spaces will be located in a more visible area towards the front of the exhibit hall.
Exhibitor Cap* – 4
All Double spaces will be on a corner or end-cap of an aisle for great visibility and traffic.
Exhibitor Cap* – 8
All Quad spaces will be in a square and open on at least three sides to ensure premium visibility.
*Exhibitor cap – The number of exhibitors allowed per exhibit is determined by the booth type purchased.
Frequently Asked Questions:
To apply to have an exhibit at GYC, you must first be registered for the full conference. Weekend Only registrations are not eligible to apply for an exhibit.
Once you have registered, login to your profile, look under the section listing all applications for the Exhibit Application, and click Apply. You will be required to pay for your booth space(s) before the application is submitted. If your application is approved you will receive an email notification with further instructions. If your application is denied you will receive a refund for the booth space(s). Please allow two weeks for your application to be processed.
The deadline to apply for an exhibit at the 2018 GYC Conference in Houston is November 28th, 2018 Noon Pacific Time / 3:00pm Eastern Time.
Conference registration fees and exhibit fees are non-refundable. In case of cancellation, the registrant should notify GYC, but no refund will be given.
For more information, please see our FAQ page.
If your exhibit application is denied, your exhibit space purchase will be automatically refunded to your original form of payment. You may also request a return and refund of your registration ticket by emailing email@example.com within 7 business days of receiving the exhibit denied notice.
A discount in the amount of the difference between the Adult and Young Adult ticket price will be given to non-chaperoning exhibitors over the age of 35 who register an exhibit on their registration profile. (If you are a chaperone or if you are age 35 or under, you will not be eligible for an additional discount.)
This refund applies only to the person who registered the exhibit on their profile and cannot be transferred or applied to a different exhibitor within the organization. The discount is given at the time of exhibit approval in the form of a refund to the original form of payment.
One booth space is 10’x10′ and comes with the following:
1 – 6’ black skirted table
2 – chairs
1 – waste basket
If you are purchasing a Double or Quad, the furnishings above will be doubled or quadrupled respectively.
Internet and electricity are not provided with the booth and must be purchased separately. After an exhibit has been approved, the person who registered the exhibit will receive a link to our decorator company’s page for our event where additional items for their exhibit including internet and power can be ordered.
The Exhibit Space Option that you select when applying will determine the general area of the exhibit hall you are placed in. (Please see descriptions below each option.) Beyond that, the spaces are filled from the front of the hall to the back on a first-come, first-served basis. So the sooner you apply the more likely you are to be towards the front of the hall.
No. A separate exhibit application must be completed for each organization wishing to exhibit in the GYC Exhibit Hall and the organization’s proper name must be listed on the application. Organizations are not permitted to share booth space or purchase booth space from another registered organization.
Each exhibit is registered under one primary Exhibitor (Booth Manager). Each booth type includes the option for additional exhibitors as follows:
- Single Economy (10×10) – 1 additional exhibitor
- Single (10×10) – 2 additional exhibitors
- Double (10×20) – 3 additional exhibitors
- Quad (20×20) – 7 additional exhibitors
Any additional exhibitors must first be registered as a conference participant for the full conference and then linked to the exhibit they will be serving by contacting GYC Exhibit Management at firstname.lastname@example.org. They will be provided with an exhibitor badge for access to the Exhibit Hall during move-in/move out and non-show hours, as well as the Express Line in the Meal Hall.
Children under the age of 18 cannot be added as additional exhibitors. Children of exhibitors can enter the Exhibit Hall during non-show hours if accompanied by parental guardians from the exhibit hall entrance. Due to safety procedures, no one under the age of 18 will be allowed on the exhibit floor during move-in and move-out hours.