Registration & Housing:
Meal tickets may be returned as long as they are returned well before the meal is to be served. See question: Can I return my meal tickets?
Please note, you will be responsible to arrange getting the money from the person you sell your ticket to.
To transfer your ticket simply login to your registration profile, click the “Transfer” button next to your ticket, and enter the information of the person to whom you are transferring your ticket. They will receive an email with a link to complete their information. Your ticket and meals will be transferred to them and your registration will be cancelled. Any cost difference will not be refunded and cannot be applied towards other purchases.
The Group registration option is designed for attendees who wish to register two or more persons together at the same time. Minors and chaperones are required to register in a group. When you use this option, all registrations must be of the same type (all weekend or all full conference). Groups of 5+ people can take advantage of GYC’s group discount rates listed on the prices page.
When registering as a group, you must pay for the entire group at once with one form of payment. GYC cannot accept partial payments. Once the group has been paid for you will NOT be able to add or remove members.
After you have completed payment, each group member will receive an email at the email address you listed for them with a link to complete their profile and select their t-shirt size. All group members must complete their information before they will be allowed to check in at the conference.
The max number of people allowed in one group is 40. If you have more than 40 people, make a second group for the remaining people.
The Weekend ticket covers Friday through Sunday.
Please Note: Meals are not included in the registration ticket and must be added as a separate option.
Full Meal Plan: all 6 meals served in the meal hall (Thursday breakfast, Thursday lunch, Friday breakfast, Sabbath Breakfast, Sabbath lunch, Sunday breakfast).
Custom Meal Plan: You select which individual meals you would like.
Please note: This year, there will be no Friday lunch served. For those who participate in Friday outreach, a boxed lunch will be provided at no extra charge. Those who opt out of outreach will be responsible for their own lunch on Friday. A list of vegetarian/vegan-friendly restaurants within walking distance will be made available for your convenience.
Please note that only meal tickets for meals that have not already been served can be returned.
This option will not be available in the system until December 26th.
The deadline for making reservations through GYC will be early December.
Minors & Chaperones:
To create a group, begin an individual registration and then click the “Create Group” button before the payment page. On the next page, enter the remaining group members information. DO NOT re-enter the original person’s information again as this will result in a duplicate ticket and charge them double.
Once you have added all the group members, including the minor(s), you will be asked to select the chaperone on the next page. Only the adults who are selected as a chaperone on that page will receive the chaperone price.
If the chaperone is already registered, please see question below.
You will then be asked to create a password for the minor’s profile. This page will also display the minor’s username. Once you have created a password, click Submit. It will give you confirmation that the password has been changed and you can click Continue.
Once the minor’s profile page opens up, click the button that says Click to Complete. Complete the registration process for the minor and pay. Complete the registration process for the minor and pay. They will then be displayed as a minor on the chaperone’s profile.
You will not receive the 36+ chaperone discount when adding a minor after you have already completed your registration.
Once you have registered, login to your profile, look under the section listing all applications for the Exhibit Application, and click Apply. You will be required to pay for your booth space(s) before the application is submitted to the exhibit department. If your application is approved you will receive an email notification. If your application is denied you will receive a refund for the booth space(s). Please allow two weeks for your application to be processed.
If the exhibit manager (the person under whom the exhibit application is submitted) is over the age of 35, they will receive an automatic refund for the difference of the young adult ticket price if and when their exhibit is approved. There are no additional discounts for exhibitors.
Booth space prices are listed at the bottom of the prices page on our website.
To read the Exhibitor Guidelines click here.
The deadline to apply for an exhibit is – TBD.
1 – 6’ black skirted table
2 – chairs
1 – waste basket
The international discount is given to attendees traveling from outside mainland USA, Hawaii, Alaska, Canada, and Mexico. We strongly recommend that you obtain your visa (if applicable) before paying registration and housing fees.
Q: Is the 50% discount issued as a refund in person or through the registration system?
The discount will automatically be applied to your charges when you register online. If you wish to receive the discount you must not register in a group.
Q: What does the 50% international attendee discount include?
The international attendee discount is a 50% discount on your registration fee and does not include housing, meals, or any other charges you may incur as a GYC attendee.
Q: I am an international student studying/working in the United States, Canada, or Mexico. Can I receive an international attendee discount?
No. The purpose of this discount is to offset the cost of traveling internationally. GYC only grants this discount to international attendees traveling from outside mainland USA, Hawaii, Alaska, Canada, and Mexico specifically to attend the conference.
Q: I applied for a letter of invitation. Do I need to apply for the international attendee discount?
No. Attendees who receive a letter of invitation do not need to apply separately for the discount. Attendees who have received letters of invitation will be charged 50% of the registration fee during the payment step of registration unless they are coming from Mexico or Canada.
Please click the button below and fill out the application. Please allow 1-2 weeks to receive a reply. If after 2 weeks you do not receive a reply you may email firstname.lastname@example.org and inquire about your application status.
Q: Is there a deadline for submitting the Letter of Invitation Application Form?
Yes, we must receive your completed application and letter of recommendation no later than November 30th. Also, keep in mind that it can take up to 2 weeks to receive a response to your application and you will need to allow time to apply for your visa, arrange travel, and register for the conference as well. The earlier you apply the better chance you will have at getting things in order for your trip.
Q: What are the requirements to obtain a letter of invitation?
A letter of recommendation on Seventh-day Adventist Church letterhead and dated this year must be submitted upon application to receive a letter of invitation for visa purposes. The letter must be signed by the local pastor stating that the attendee is a member of and in good standing with the church. Conference/Union/General Conference officials do not need a letter of recommendation, as long as they show/explain that they hold that position. Pastors do need a letter of recommendation signed by a conference or union official.
Q: I am traveling from a foreign country that does not require a letter of invitation or visa application. Do I still need to apply for a letter of invitation in order to attend GYC?
No. You do not need to apply for a letter of invitation unless required by the U.S. embassy in your country. The purpose of the letter of invitation is to aid attendees in obtaining visas.
Q: Can GYC make arrangements with the U.S. embassy in my country to obtain a visa for me?
No. GYC does not personally negotiate with embassies to obtain visas for international attendees. However, we issue letters of invitation that attendees may need to send to their embassies in order to obtain a visa to attend the conference.
Q: I am not a Seventh-day Adventist but would like to attend GYC. May I apply for a letter of invitation?
No. Unfortunately, GYC currently issues letters of invitation only to members in good standing of the Seventh-day Adventist church. However, you may make alternate arrangements to obtain a visa and attend GYC. Anyone can register for GYC.
GYC takes 1-2 weeks to process your applications. We appreciate your patience! If after 2 weeks you do not receive a reply you may email email@example.com and inquire about your application status.
Q: If I am registering as an international, can I register a group?
Yes, international attendees can register together in a group, however, the international discount will not be applied. If you wish to receive the discount you must register as an individual.
To create a group, see the instructions under the Registration FAQs on this page.
Q: Does GYC offer sponsorships or scholarships for international attendees?
Attendees are personally responsible for registering and paying for the conference. GYC does not provide scholarships or sponsorship for attendees. We strongly recommend that you obtain your visa (if applicable) before paying registration and housing fees.
Q: Where will I stay during the conference?
GYC negotiates with local hotels to offer rooms at a reduced rate for conference attendees. You can book housing here.
For further questions and comments about international attendees at GYC, please contact us at firstname.lastname@example.org.
The final meeting is Sunday morning and typically concludes by noon. A detailed schedule will be available closer to the December.
If you would like to apply to share a special music or help lead song service at this year’s conference, visit our Music Guidelines & Application page for more information.
For questions regarding registration email email@example.com.
For questions regarding international registration or visas email firstname.lastname@example.org.
For questions regarding exhibits email email@example.com.
For questions regarding housing email firstname.lastname@example.org.
For questions regarding travel and transportation email email@example.com.