Invitation Letter

Q: How do I obtain a letter of invitation?

Please click the button below and fill out the application. Please allow 1-2 weeks to receive a reply. If after 2 weeks you do not receive a reply you may email visas@gycweb.org and inquire about your application status.

Letter of Invitation Application

Q: Is there a deadline for submitting the Letter of Invitation Application Form?

Yes, we must receive your completed application and letter of recommendation no later than November 30th. Also, keep in mind that it can take up to 2 weeks to receive a response to your application and you will need to allow time to apply for your visa, arrange travel, and register for the conference as well. The earlier you apply the better chance you will have at getting things in order for your trip.

Q: What are the requirements to obtain a letter of invitation?

A letter of recommendation on Seventh-day Adventist Church letterhead and dated this year must be submitted upon application to receive a letter of invitation for visa purposes. The letter must be signed by the local pastor stating that the attendee is a member of and in good standing with the church. Conference/Union/General Conference officials do not need a letter of recommendation, as long as they show/explain that they hold that position. Pastors do need a letter of recommendation signed by a conference or union official.

Q: I am traveling from a foreign country that does not require a letter of invitation or visa application. Do I still need to apply for a letter of invitation in order to attend GYC?

No. You do not need to apply for a letter of invitation unless required by the U.S. embassy in your country. The purpose of the letter of invitation is to aid attendees in obtaining visas.

Q: Can GYC make arrangements with the U.S. embassy in my country to obtain a visa for me?

No. GYC does not personally negotiate with embassies to obtain visas for international attendees. However, we issue letters of invitation that attendees may need to send to their embassies in order to obtain a visa to attend the conference.

Q: I am not a Seventh-day Adventist but would like to attend GYC. May I apply for a letter of invitation?

No. Unfortunately, GYC currently issues letters of invitation only to members in good standing of the Seventh-day Adventist church. However, you may make alternate arrangements to obtain a visa and attend GYC. Anyone can register for GYC.

International Registration Discount

Q: How does one qualify for the international discount?

The international discount is given to attendees traveling from outside mainland USA, Hawaii, Alaska, Canada, and Mexico. We strongly recommend that you obtain your visa (if applicable) before paying registration and housing fees.

Q: Is the 50% discount issued as a refund in person or through the registration system?

The discount will automatically be applied to your charges when you register online. If you wish to receive the discount, you must register as an individual. DO NOT register in a group or you will forfeit the discount. If you need to register a minor, please contact us here.

Q: What does the 50% international attendee discount include?

The international attendee discount is a 50% discount on your registration fee and does not include housing, meals, or any other charges you may incur as a GYC attendee.

Q: I am an international student studying/working in the United States, Canada, or Mexico. Can I receive an international attendee discount?

No. The purpose of this discount is to offset the cost of traveling internationally. GYC only grants this discount to international attendees traveling from outside mainland USA, Hawaii, Alaska, Canada, and Mexico specifically to attend the conference.

Q: I applied for a letter of invitation. Do I need to apply for the international attendee discount?

No. Attendees who receive a letter of invitation do not need to apply separately for the discount. Attendees who have received letters of invitation will be charged 50% of the registration fee during the payment step of registration unless they are coming from Mexico or Canada.

General Information

Q: I have submitted an application for the letter of invitation, but have not received a response from GYC yet.

GYC takes 1-2 weeks to process your applications. We appreciate your patience! If after 2 weeks you do not receive a reply you may email visas@gycweb.org and inquire about your application status.

Q: If I am registering as an international, can I register a group?

The international discount will not be applied if you register in a group. If you wish to receive the discount you must register as an individual. You may register in a group if you desire, but you will forfeit the 50% International Discount. 

Q: I am over 35 years old and bringing a minor and would like to get the chaperone rate?

If you need to register a minor, please contact us here.

Q: Does GYC offer sponsorships or scholarships for international attendees?

Attendees are personally responsible for registering and paying for the conference. GYC does not provide scholarships or sponsorship for attendees. We strongly recommend that you obtain your visa (if applicable) before paying registration and housing fees.

Q: Where will I stay during the conference?

GYC negotiates with local hotels to offer rooms at a reduced rate for conference attendees. You can book housing here.

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