Important Exhibitor Information

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2018 Exhibitor Welcome & Information Packet
Exhibit Services Inc. 2018 GYC Event Page

Please click the link for the Exhibit Services Inc. 2018 GYC Event Page to be taken to our decorator companies website. Look for the shipping instructions there.

One booth space is 10’x10′ and comes with the following:

1 – 6’ black skirted table
2 – chairs
1 – waste basket

If you are purchasing a Double or Quad, the furnishings above will be doubled or quadrupled respectively.

Internet and electricity are not provided with the booth and must be purchased separately. Please click the link for the Exhibit Services Inc page for our event where additional items for their exhibit including internet and power can be ordered.

Each exhibit is registered under one primary Exhibitor (Booth Manager). Each booth type includes the option for additional exhibitors as follows:

  • Single Economy (10×10) – 1 additional exhibitor
  • Single (10×10) – 2 additional exhibitors
  • Double (10×20) – 3 additional exhibitors
  • Quad (20×20) – 7 additional exhibitors

Any additional exhibitors must first be registered as a conference participant for the full conference and then linked to the exhibit they will be serving by contacting GYC Exhibit Management at exhibits@gycweb.org. They will be provided with an exhibitor badge for access to the Exhibit Hall during move-in/move out and non-show hours, as well as the Express Line in the Meal Hall.  

Children under the age of 18 cannot be added as additional exhibitors. Children of exhibitors can enter the Exhibit Hall during non-show hours if accompanied by parental guardians from the exhibit hall entrance. Due to safety procedures, no one under the age of 18 will be allowed on the exhibit floor during move-in and move-out hours.

Exhibit Move-In Time:

Thursday, Dec 27, 1:00pm-11:00pm

No move-in will be allowed after 11:00pm Thursday night.

Exhibitors are required to move-in during the designated time above. Exhibit move-in is not permitted while the show is open.

Due to safety procedures, no one under the age of 18 will be allowed on the exhibit floor during move-in and move-out hours.

All exhibitors must be able to show their specified exhibitor badges before they will be allowed onto the exhibit floor during non-show hours hours.

Friday (valid registration badge required)
12:00 pm-5:00 pm
8:00 pm-10:00 pm

Sabbath (open to the public)
2:00 pm-5:00 pm
8:00 pm-10:00 pm

Sunday (valid registration badge required)
8:00 pm-10:00 pm

Monday (valid registration badge required)
8:00 pm-10:00 pm

*Times subject to change

There will be an Express Line at meals for Exhibitors to use. Please be prepared to show your exhibitor badge. 

Move-Out Time

Monday, Dec 31, 10:00pm – Midnight

All exhibits must be dismantled and all materials removed from the exhibit hall during the designated time above.

Due to safety procedures, aside from small packing, exhibitors will not be permitted to dismantle their exhibits prior to the exhibit hall closing time.

Due to safety procedures, no one under the age of 18 will be allowed on the exhibit floor during move-in and move-out hours.

Shipping booth materials:

If you are shipping your materials please follow the instructions on the GYC event page on the Exhibit Services Inc website or talk to one of the Exhibit Department Staff.

Food Manufactures’ Sampling Application

Food Sampling at Your Booth

If you plan to serve/sample ANY food from your booth, you must complete the Food Manufactures’ Sampling Application form to the right. The completed form must be sent to Andrea Melendrez, Senior Catering Sales Manager,  no later than December 12th.

Once your application has been approved it will be sent back to you so you can go to the Health Department to pick up your temporary on-site health permit.

Send completed food sampling application to:
Andrea Melendrez | Senior Catering Sales Manager | Levy
Phone: 713-853-8106
Deadline to submit application: December 12th

Onsite Phone Number
Please note, this number will only be in service from Thursday, December 27 through Tuesday, January 1 for on-site purposes. If you have any questions onsite you may contact the exhibit management by calling (530) 637-8095.

Exhibit Hall Layout & Booth Numbers (Coming Soon)

# – Exhibit Name

# – Exhibit Name