Frequently Asked Questions (FAQs)
Find answers about the upcoming GYC Conference
Browse Topics
Registration
Registration account, event cost, group registration, meal tickets
Minors and Chaperones
Registering and/or adding minors and chaperones, children's programs
Housing
Lodging options, roommates request, reservation, cancellation policy
Exhibits
Cost, application process, criteria, deadline, booth sizes and space
Miscellaneous
Conference schedule, airport travel, dress code, Sabbath only pass
International Participants
Letter of invitation, application deadline, international discounts
01
No. To make changes to your registration or add a minor, please contact our registration team at registration@gycweb.org.
Registration costs vary based on the options you select. Please visit the Participant Information Page for full details.
Conference registration and exhibit fees are non-refundable. If you need to cancel, please notify GYC, but no refund will be issued.
Meal tickets may be returned up until the start of the conference. After December 30, meal sales close and tickets become non-refundable.
No. Registrations are not transferable between years. Any unused registration becomes invalid after the conference ends.
While there are no group discounts, you may register and manage multiple participants under one account.
Important: Group members will not have access to their own registrations, and you will be responsible for all updates.
To register a group:
- Save your registration.
- Click “Add Registrant” before completing payment.
- Enter each participant’s full information.
- Proceed to billing once all participants are added.
Yes. To add or modify meals, contact the registration team at registration@gycweb.org.
No. Registration is required.
If you plan to attend only on Sabbath, select the free Sabbath Only event pass when registering.
Meals are not included. Sabbath meal tickets may be added separately.
No. Only registered participants may access the Exhibit Hall.
Participants must wear or present their badge.
Sabbath-only attendees may access the hall during Sabbath hours with their pass.
Click here to register and book housing.
02
Minors must be registered as part of a group with their chaperone. The chaperone must register first.
Use the “Add Registrant” option to include minors and complete their information.
Please contact registration@gycweb.org for assistance.
No. However, you are fully responsible for the minors in your care at all times.
- Children 6 and under do not need to register and may attend under a parent/guardian.
- Children 7 and older must be registered.
No. GYC does not offer childcare or children’s programs.
03
Visit the Participant Information Page for housing options and pricing. Rooms are first-come, first-served. Early booking is strongly recommended.
Yes. Participants are responsible for selecting their own roommates (up to 4 per room).
GYC does not assign roommates.
A limited number of suites are available through GYC hotels. Larger suites must be booked directly with the hotel and will not qualify for GYC discounts.
Orchid Housing will send a confirmation email within 24 hours. If not received, contact them directly. Please see the Participant Information Page for Orchid’s contact info.
Your card is used as a guarantee when booking but will not be charged until hotel check-in.
Cancellations must be made at least 72 hours before check-in. Late cancellations will be charged for the full stay.
04
Visit the Exhibit Information Page for booth options and pricing.
Applications open August 2, 2026.
Submit your application via the Exhibit Information Page. Applications are reviewed within approximately 2 weeks.
December 9, 2026
Late applications are not guaranteed to be processed.
No. Exhibit fees are non-refundable.
You will be notified by email and receive a full refund.
Each 10’x10’ booth includes:
- One 6’ table
- Two chairs
- One wastebasket
(Double and Quad booths include additional furnishings.)
No. These must be purchased separately after approval.
Yes, this year we are excited to offer exhibitors the opportunity to select their preferred booth location. Please note that the Exhibits Team reserves the right to make adjustments to booth assignments or the exhibit layout as necessary to accommodate overall event needs.
No. Each organization must apply separately.
05
- Wednesday: Check-in opens at 9:00 AM, followed by an evening keynote session
- Sunday: The conference concludes with a final morning meeting
A full schedule will be posted on the Participant Information Page.
No. Seminars are first-come, first-served.
Business attire is encouraged. Formal attire is recommended for Sabbath.
Participants should reflect principles of modesty and professionalism.
Select the volunteer option during registration.
Priority is given to volunteers under age 36.
Contact: volunteers@gycweb.org
No. Volunteer registration fees are not discounted.
Yes. Visit the Music Guidelines & Application page to apply.
Generation. Youth. Christ
- General: office@gycweb.org
- Registration: registration@gycweb.org
- Housing: housing@gycweb.org
- Exhibits: exhibits@gycweb.org
- International: international@gycweb.org
06
Please complete the International Attendee Application. For questions, email international@gycweb.org
Yes. We must receive your completed application and letter of recommendation no later than November 1.
Please keep in mind that it may take up to 3 weeks to process your request. You will also need additional time to apply for your visa, arrange travel, and register for the conference. We strongly encourage you to submit your request as early as possible to avoid delays.
To receive a letter of invitation for visa purposes, applicants must submit a letter of recommendation on official Seventh-day Adventist Church letterhead dated within the current year.
The letter must:
- Be signed by the applicant’s local pastor
- State that the applicant is a member in good standing of the church
- Include the applicant’s Conference, Union, and Division
Conference, Union, and General Conference officials do not need to provide a letter of recommendation if they can verify their position. Pastors must submit a recommendation signed by a Conference or Union official. To apply, please visit the International Attendee Page.
No. A letter of invitation is only necessary if required by the U.S. embassy in your country. Its purpose is to assist participants with obtaining a visa.
No. GYC does not negotiate with embassies on behalf of attendees. However, GYC can provide a letter of invitation to support your visa application.
No. At this time, letters of invitation are only issued to members in good standing of the Seventh-day Adventist Church.
However, anyone is welcome to attend GYC and may make alternative arrangements for obtaining a visa.
The International Discount is available to participants traveling from outside the mainland United States, Hawaii, Alaska, Canada, and Mexico.
We strongly recommend obtaining your visa (if required) before paying registration or housing fees.
The discount is automatically applied during online registration.
The discount applies only to the event pass and does not include meals, lodging, or other conference expenses.
The International Discount provides 50% off the cost of the event pass only. Housing, meals, and other charges are not included.
No. The International Discount is intended to help offset the cost of international travel. It is only available to participants traveling from outside the mainland United States, Hawaii, Alaska, Canada, and Mexico specifically to attend the conference.
No. Participants who receive a letter of invitation will automatically receive the 50% International Discount on their event pass, unless they are traveling from Canada or Mexico.
Please allow 1–3 weeks for processing.
If you have not received a response after 3 weeks, email international@gycweb.org to inquire about your application status.
Yes. The 50% International Discount will be applied to each eligible international participant, even when registering as a group.
No. GYC does not offer scholarships or sponsorships. Participants are responsible for their own conference expenses, including registration, housing, and travel.
We strongly recommend obtaining your visa before paying registration or housing fees.
GYC partners with local hotels to offer discounted room rates for conference participants. Please visit the Register Now Page to book housing at the GYC rate.
For questions regarding international attendees, please contact international@gycweb.org.