Registration & Housing | GYC Louisville


New & Exciting Changes This Year!

GYC is using a new registration system this year. We hope this new system is easy for you to navigate and gives you a good experience, but if you run into any questions, don’t hesitate to email our friendly registration department at registration@gycweb.org. They are all volunteers remember, so we appreciate your patience as they work to respond to and resolve your issue.

We also have new registration options including deposit payments (limited time) and exhibitor packages. Please carefully review the information below so you will not miss any of the changes. Please notice that the free program will not begin on Friday night as before. Only the programming on Sabbath day will be free and you must complete a Sabbath registration to be admitted.

Be sure to look at  the new Ambassador Reward Program (see details below) that we are introducing to replace the Group Discounts we have had in the past. We hope this will be a benefit to those who do not have the time or means to manage a large group registration while also giving your friends and family an extra incentive to join you in experiencing GYC Louisville!

Participant
Registration

Register Now

Exhibitor
Registration

Click Here

Book
Housing

Link Coming Soon

Cancellation Policy

Conference registration fees and exhibit fees are non-refundable. In case of cancellation, the registrant should notify GYC, but no refund will be given. You may request that your registration be transferred to someone else who will attend in your place. Certain conditions apply. For more information, please see our FAQ Page.

Minors & Chaperones Policy

The minor and chaperone must be registered for the same ticket type.

Minors Age 7-13: must be chaperoned by a parent/legal guardian (or a chaperone who has notarized written permission from the parent/legal guardian).

Minors Age 14-17: may attend with a chaperone age 21 or older who has written permission from the parent/legal guardian.

Children ages 6 and under may attend under their parent/legal guardian’s registration and do not need to be registered. If the parent/legal guardian has purchased meals, children ages 6 and under may eat those meals with them. Children ages 6 and under do not count as minors towards a chaperone ticket.

International Attendees

If you are coming to GYC from outside North America please visit our International Attendee Information page for more helpful information.

Admission to Convention Center

The Kentucky International Convention Center is a private facility. Only registered GYC conference participants will be admitted.

Sabbath Attendance

If you plan to attend the free programming on Sabbath, you must complete a registration for a Sabbath Pass (no cost unless meal tickets are added). Only registered GYC participants will be admitted inside the convention center.


Event Pass Options

The event pass that you chose will determine at what times you will be admitted to the convention center.

Early Bird Special Until October 10th!
(See details in Discount section below)

Full Conference Pass

$169 Full Conference – Young Adult (age 18-35)
$319 Full Conference – Adult (36+)
$169 Full Conference – Minor (age 7-17)
$169 Full Conference – Chaperone (see Minor/Chaperone Policy above)

Notice: A late fee of $40 will be applied to all Full Conference registrations made after Nov 25th, midnight Eastern Time

Evening Only Pass

Valid for Wednesday, Thursday, and Friday evenings from 6:30pm-9:00pm, as well as free Sabbath programming.
Not available to Chaperones, Minors, or International Participants

$69 Evening Only Pass – Young Adult (18-35)
$99 Evening Only Pass – Adult (36+)

Meals

Meal tickets can be added to any event pass.

Thursday Breakfast – $14
Thursday Lunch – $16
Friday Breakfast – $14
Sabbath Breakfast – $14
Sabbath Lunch – $16

Please Note: There will be no Friday lunch served in the Meal Hall.
For those who participate in Friday outreach, a boxed lunch will be provided at no extra charge. Those who opt out of outreach will be responsible for their own lunch on Friday.

*GYC serves breakfast and lunch only.
All meals are vegan.
There will be gluten-free friendly options provided at all meals, but no designated gluten-free line. If you have Celiac or a serious food allergy, providing your own meals would be best.

Discounts & Reward Program

Early Bird Discount

Expires Oct 10th, at Midnight Eastern Time

$20 off Full Conference Pass
*Automatically applied to registrations completed before midnight Eastern Time on October 10th.

International Discount

50% off your Full Conference Event Pass.
Valid for international participants coming from outside North America. See full details.

NEW! Ambassador Reward Program

Enrollment open through Nov 25th, at midnight Eastern Time

Enroll in the Ambassador Rewards program at the end of your registration to generate a special code that you can share with friends and family. You will get a $3 credit for each time someone uses your code when registering and they will get 5% off their Full Conference pass!

*Note: the Ambassador Reward Program is not associated with the GYC Ambassador Program piloted in 2016.
**The Reward Program replaces the Group Discount this year.


Housing

*Participants must find their own roommates and may fill rooms at their discretion, up to 4 occupants per room. One individual is responsible for reserving the room and can personally divide the room costs between the roommates and collect reimbursement from them. GYC cannot accept partial room payments.

Book Housing

The Galt House Hotel

$109 per room, per night + taxes & fees
(up to 4 occupants per room)
2.5 blocks from the convention center, 5 min walk

Hyatt Regency Louisville

$109 per room, per night + taxes & fees
(up to 4 occupants per room)
Connected to the convention center by a skywalk

More Questions?

Visit our FAQ page! Sign up for our eNewsletter to stay up to with the latest details.